Black Youth Success Privacy Statement
Black Youth Success (BYS) respects the privacy of the youth, families, clients, donors, members, staff, volunteers, and partners we work with. We are committed to protecting personal information and maintaining confidentiality in the collection, use, storage, and sharing of information.
What Information We Collect
Depending on how you interact with BYS, we may collect information such as:
Name and contact information.
Age, grade, school, and other basic demographic information.
Information provided during program or event registration.
Information about interests, needs, and program participation.
Responses to optional pre-event and post-event surveys.
Information needed to provide appropriate programs, services, referrals, and supports.
Information related to volunteers, staff, donors, and partners where applicable.
During event and program registration, BYS may collect basic demographic information to better understand who is participating and to help us adapt our programming to reflect the needs, interests, and experiences of the youth we serve. Providing this information helps us evaluate participation and improve our programs. We only collect information that is reasonably necessary for these purposes.
Why We Collect Information
BYS collects and uses personal information to:
Register participants for programs, events, and services.
Communicate with youth and families about programs and opportunities.
Understand who we are serving and identify programming needs.
Adapt and improve our programs and services.
Evaluate program effectiveness and measure outcomes.
Connect participants with appropriate resources, services, and opportunities.
Meet administrative, operational, and legal requirements.
Survey participation is voluntary. All questions on BYS pre-event and post-event surveys are optional. Individuals may skip any question they do not feel comfortable answering. Choosing not to answer a question will not affect eligibility for, or access to, BYS programs or services.
Who Can Access Your Information
Personal information is confidential and accessible only to individuals who require it to carry out their responsibilities with BYS or to provide an authorized service or program.
This may include appropriate BYS staff, volunteers, board members, or authorized partners involved in program delivery, administration, evaluation, or support. Individuals with access to confidential information are expected to protect it and may not disclose it without appropriate authorization.
BYS does not permit staff, volunteers, or board members to disclose information that could identify a client or participant unless they are authorized to do so or disclosure is otherwise required or permitted by law.
Where BYS works with external organizations, post-secondary institutions, schools, agencies, or other partners to support program delivery, information will only be shared when appropriate and authorized for the purpose of providing or coordinating services.
General, statistical, or program information that has been de-identified so that an individual cannot reasonably be identified may be used for reporting, evaluation, communications, or organizational purposes.
How We Protect Your Information
BYS takes reasonable steps to protect personal and confidential information from unauthorized access, use, disclosure, loss, or sharing. Staff, volunteers, and board members are expected to maintain confidentiality during and after their involvement with BYS.
Confidential records should be stored securely, and reasonable care is taken to prevent unauthorized individuals from accessing documents, electronic records, or conversations containing personal information.
Can I Request a Change or Deletion of My Information?
Yes. Individuals may contact BYS to ask what personal information we have about them and to request that inaccurate or outdated information be corrected.
Individuals may also request that their personal information be deleted, subject to any legal, administrative, funding, or operational requirements that may require BYS to retain certain records for a specified period.
Requests to access, correct, or delete personal information should be directed to BYS. We may need to verify the identity of the person making the request before providing access to or making changes to personal information.
Your Privacy Matters
BYS believes that protecting privacy is an important part of providing respectful, culturally responsive, and youth-centred services. We are committed to treating personal information with care and ensuring that information entrusted to us is handled responsibly.
For questions or requests regarding your personal information or this Privacy Statement, please contact Black Youth Success through our Contact Us page.